Best Business Card Scanner Software in 2025

In today’s world, everything is becoming digital — even business cards. Gone are the days when people carried a bunch of paper cards after a meeting or event. Now, you can scan and store them easily in your phone or laptop.

Business card scanner software helps you take a picture of a business card and automatically save the person’s name, phone number, email, and company name. It makes life easier for students, business owners, freelancers, and professionals who meet many people.

In this article, we will look at the best business card scanner software in 2025, their features, prices, and how they can help you.

What Is Business Card Scanner Software?

A business card scanner is a mobile or desktop app that uses your camera to take a photo of a physical card. It then uses OCR (Optical Character Recognition) technology to read and save the details — like name, job title, company, phone number, and email — into your contacts or an Excel sheet.

In short, it turns paper cards into digital contacts.

Why Use Business Card Scanner Software?

Here are some simple reasons:

1. No paper mess – You don’t have to carry hundreds of cards anymore.
2. Save time – It automatically reads and saves contact details.
3. Find contacts easily – You can search names or companies anytime.
4. Avoid losing cards – Everything is stored safely on your phone or cloud.
5. Sync with your phone or CRM – You can add people directly to Google Contacts or software like HubSpot and Zoho.

How to Choose the Best Business Card Scanner App

Before picking one, check these points:

• Accuracy: How correctly it reads names, numbers, and emails.
• Language Support: If it supports your regional or foreign language.
• Integration: Can it export data to your contacts, Excel, or CRM?
• Free or Paid: Some are free with limits; others need a subscription.
• Privacy: Make sure it does not misuse your contact data.
• Platform Support: Works on Android, iPhone, or desktop.

Top Business Card Scanner Software in 2025

Below are the 10 best business card scanner software and apps in 2025.
Each one is trusted, easy to use, and gives value for money.

1. CamCard

Best for: Professionals and students who meet many people.

CamCard is one of the oldest and most popular business card scanning apps. It lets you scan cards quickly and saves them with 100% accuracy.

Main Features:

• Scans business cards, QR codes, and email signatures.
• Supports 16 languages including English, Hindi, Japanese, and Chinese.
• Syncs across multiple devices.
• You can add notes, reminders, and tags.
• Lets you share e-cards through email or text.

Pros:

• Fast and accurate.
• Works offline.
• Can back up contacts to the cloud.

Cons:

• Free plan allows limited scans per month.

Price: Free basic plan; premium starts at around ₹600/month.

2. HiHello

Best for: People who want digital business cards and scanning in one app.

HiHello allows you to create your own digital business card and also scan others’ cards. It’s used widely by professionals across industries.

Main Features:

• Create your own digital card with logo, photo, and contact info.
• Scan paper cards using your phone camera.
• Share your card using QR code or link.
• Integrates with Google Contacts and Outlook.

Pros:

• Easy to design your digital card.
• Unlimited scans in free plan.
• Clean and modern design.

Cons:

• Needs internet for syncing.

Price: Free basic plan; premium starts around ₹800/month.

3. Haystack

Best for: Small businesses and students who need free, simple scanning.

Haystack is a 100% free business card scanner app that works on both Android and iOS. It’s simple and gives all the basic features you need.

Main Features:

• Unlimited scanning for free users.
• Auto-sync with Google Contacts.
• Create and share your digital card.
• Team features for small businesses.

Pros:

• Completely free.
• Easy for beginners.
• No ads or hidden fees.

Cons:

• Basic design; no advanced CRM tools.

Price: Free (with optional team upgrades).

4. ABBYY Business Card Reader

Best for: People who need accurate scanning in many languages.

ABBYY is known for its world-class OCR technology. Its business card reader gives one of the highest accuracy rates in scanning.

Main Features:

• Reads over 25 languages.
• Auto-detects data fields (name, email, phone, company).
• Syncs with Outlook, Salesforce, and Google Contacts.
• Works offline.

Pros:

• Very high accuracy.
• Professional interface.
• Great for multilingual professionals.

Cons:

• Slightly higher price.

Price: Around ₹1,000/month (free trial available).

5. CardHQ

Best for: Startups and freelancers.

CardHQ is a lightweight app that scans cards in seconds. It’s designed for small teams and entrepreneurs.

Main Features:

• Fast OCR engine.
• Simple interface with cloud backup.
• Auto-sorting of contacts by company.
• Integrates with Excel and email apps.

Pros:

• Easy and light.
• Great for basic use.

Cons:

• Lacks advanced features like notes or reminders.

Price: Free with optional premium plans.

6. Microsoft Lens

Best for: Microsoft users (Office 365 / Outlook).

Microsoft Lens (earlier Office Lens) is not just a document scanner — it also reads business cards. It connects perfectly with Microsoft Outlook and OneNote.

Main Features:

• Free with Microsoft account.
• Saves directly to Outlook Contacts.
• Excellent text clarity.
• Works offline.

Pros:

• Free and no limits.
• Integrates with Office apps.

Cons:

• Only basic scanning.
• Fewer features than paid tools.

Price: Free.

7. Evernote Business Card Scanner

Best for: Existing Evernote users.

If you already use Evernote for taking notes, this feature can be very useful. It lets you scan cards and save them with your notes.

Main Features:

• Scans cards and attaches them to notes.
• Syncs with LinkedIn for auto contact info.
• Saves to phone contacts.

Pros:

• Helpful for researchers and note takers.
• Works well with Evernote app.

Cons:

• Available only in premium Evernote.

Price: ₹950/month (Evernote Personal plan).

8. ScanBizCards

Best for: Businesses with sales teams.

ScanBizCards offers advanced CRM integration and works well for teams managing client contacts.

Main Features:

• Scans cards and emails automatically.
• Syncs with Salesforce, HubSpot, and Zoho.
• Cloud backup.

Pros:

• Ideal for companies.
• Accurate and quick.

Cons:

• Overkill for single users.

Price: ₹1,200/month.

9. Cardiris

Best for: Desktop users who want batch scanning.

Cardiris is a PC software that lets you scan hundreds of cards using a flatbed or sheet scanner. It’s best for those who have old card collections.

Main Features:

• Batch scanning.
• Exports to Excel, Outlook, or vCard.
• Organises by company or group.

Pros:

• Great for offices.
• Works offline.

Cons:

• Not mobile-friendly.

Price: ₹5,000 one-time licence.

10. Sansan

Best for: Large businesses and teams.

Sansan is a business card management system built for companies that collect and share contacts across departments.

Main Features:

• Cloud-based contact sharing.
• Advanced team CRM dashboard.
• Data enrichment (adds company info).

Pros:

• Powerful and professional.
• Perfect for enterprises.

Cons:

• Expensive for individuals.

Price: Custom business pricing.

Comparison Table

Privacy and Security Tips

Since business cards contain personal data (emails, phone numbers), be careful:

• Use apps that mention data encryption and GDPR/DPDP compliance.
• Avoid uploading sensitive contacts on unknown apps.
• Always log out from shared devices.
• Prefer apps that store data locally or in encrypted cloud.

Final Thoughts

If you meet many people — in college fests, business meetings, or networking events — using a business card scanner app will save you time and help you stay organised.

• For students and freelancers, start with Haystack or HiHello (free and easy).
• For lawyers or professionals, try CamCard or ABBYY (accurate and multilingual).
• For teams or companies, ScanBizCards or Sansan work best.
• And if you have old physical cards, Cardiris will help you digitise them fast.

Whichever one you choose, make sure it suits your budget, platform, and privacy needs.

TL;DR (Summary)

• Business card scanner apps help you store contact info digitally.
• Top choices for 2025: CamCard, HiHello, Haystack, ABBYY, Cardiris, and Microsoft Lens.
• Choose based on accuracy, price, and platform.
• Always check data privacy and sync options.