Best Calendar Apps in 2025

In today’s busy life, it’s very hard to remember meetings, events, birthdays, and work schedules. A calendar app helps you stay organised by reminding you of everything on time. In 2025, there are many calendar apps that can make your life easier, whether you are a student, professional, or homemaker.

This article will tell you about the best calendar apps in 2025, their main features, prices, and what makes them different. The language is simple so that anyone can understand easily.

Why You Need a Calendar App

A calendar app is not just for marking dates. It helps you:

• Remember meetings, calls, and birthdays
• Set reminders for important tasks
• Share your schedule with friends or teammates
• Plan your week or month in advance
• Save time by managing work and personal life in one place

In short, a calendar app is your digital helper that keeps you on track.

1. Google Calendar

Best for: Students, professionals, and anyone using Gmail or Android

Google Calendar is one of the most popular and free calendar apps in the world. It comes with every Google account and works very smoothly on Android, iPhone, and desktop.

Key Features

• Syncs with Gmail, Google Meet, and Google Tasks
• Add events using voice commands (“Add meeting tomorrow at 10 am”)
• Share calendars with family or teammates
• Add multiple calendars (work, personal, holidays)
• Works offline and online

Pros

• 100% free
• Works on all devices
• Very simple to use

Cons

• Limited customisation
• Needs a Google account

Price

Free for everyone.

2. Microsoft Outlook Calendar

Best for: Office workers and professionals using Microsoft tools

Microsoft Outlook Calendar is part of the Outlook email app. It is widely used in offices because it connects easily with Microsoft Teams, Word, and Excel.

Key Features

• Schedule meetings and send invites
• Syncs automatically with email and contacts
• Create group calendars for teams
• Works well with Windows, iPhone, and Android
• Has a “Focus Time” option to block work hours

Pros

• Great for business users
• Easy meeting scheduling
• Integration with Microsoft tools

Cons

• May feel complex for simple personal use
• Requires Microsoft account

Price

Free with Outlook email, or included in Microsoft 365 subscription.

3. Apple Calendar

Best for: iPhone, iPad, and Mac users

Apple Calendar comes built-in with every Apple device. It is simple, beautiful, and works seamlessly with other Apple apps.

Key Features

• Syncs across iPhone, iPad, Mac, and Apple Watch
• Siri can add events using voice commands
• Supports shared family calendars
• Works offline and online
• Can import Google or Outlook calendars

Pros

• Free and built-in
• Very fast and reliable
• Easy voice control using Siri

Cons

• Only for Apple devices
• Limited extra features

Price

Completely free.

4. Any.do Calendar

Best for: People who want both calendar and to-do list in one app

Any.do is known for combining task management with a clean calendar. You can manage your meetings, reminders, and to-dos together.

Key Features

• Calendar + task list in one app
• Daily planner view
• Integrates with WhatsApp, Google Calendar, Outlook, and more
• Color-coded events and reminders
• Works on mobile, desktop, and web

Pros

• Great all-in-one design
• Cross-platform sync
• Clean, minimal interface

Cons

• Some features need a paid plan
• Slight learning curve initially

Price

Free version available; premium starts from about ₹300/month.

5. TimeTree

Best for: Families, couples, and small teams

TimeTree focuses on shared calendars. It helps you plan together with your family, friends, or team so everyone stays updated.

Key Features

• Shared calendar for groups
• Event chat and comments
• Multiple calendars in one app
• Widgets and color-coded categories
• Works on Android, iOS, and web

Pros

• Perfect for families or teams
• Very friendly design
• Real-time updates

Cons

• Not many business features
• Needs internet for full sync

Price

Free to use, with optional premium features.

6. Fantastical

Best for: Apple users who want a premium calendar app

Fantastical is one of the best calendar apps for iPhone and Mac. It looks elegant and lets you create events using natural language.

Key Features

• Type “Lunch with Riya tomorrow at 1 pm” and it creates an event automatically
• Multiple views (day, week, month, year)
• Weather forecast and conference call links
• Widgets and dark mode support
• Works perfectly across Apple devices

Pros

• Smart event creation
• Beautiful design
• Great integration with Apple ecosystem

Cons

• Paid subscription
• Only for Apple devices

Price

Free basic plan; premium costs around ₹400–₹500/month.

7. Calendar.com

Best for: Professionals and freelancers

Calendar.com is a modern productivity tool that combines scheduling, analytics, and smart suggestions. It’s good for people who attend many meetings.

Key Features

• AI-powered meeting scheduling
• Automatic timezone adjustment
• Analytics to track how you spend your time
• Integration with Zoom and Google Meet
• Personal meeting links (like Calendly)

Pros

• Smart and powerful features
• Great for professionals
• Detailed insights

Cons

• Learning curve for beginners
• Not fully free

Price

Free version available; Pro plan starts at around ₹700/month.

8. Zoho Calendar

Best for: Businesses using Zoho apps

Zoho Calendar is part of the Zoho suite, used by many companies for CRM, email, and projects. It’s reliable and safe.

Key Features

• Event reminders and scheduling
• Sync with other Zoho apps like Mail, Projects, and CRM
• Group calendars for teams
• Public calendar sharing
• Email invites and RSVP tracking

Pros

• Perfect for businesses
• Safe and secure
• Works with Google and Outlook

Cons

• Not very fancy looking
• Not great for personal users

Price

Free with Zoho account.

9. Notion Calendar (formerly Cron)

Best for: Productivity lovers and Notion users

Notion Calendar, earlier called Cron, is a clean and modern app for managing time and tasks together.

Key Features

• Syncs with Google Calendar
• Easy drag-and-drop scheduling
• Meeting links integration
• Works with Notion workspaces
• Keyboard shortcuts for quick use

Pros

• Fast and minimal
• Great for professionals
• Connects with Notion

Cons

• Limited on mobile
• Still improving some features

Price

Free for everyone (as of 2025).

10. ClickUp Calendar

Best for: Teams managing projects and tasks

ClickUp is a project management tool that includes a built-in calendar view. It’s useful for businesses, freelancers, and agencies.

Key Features

• Calendar + task management + goals
• Assign deadlines to team members
• Drag-and-drop scheduling
• Integrates with Google Calendar, Slack, and more
• Multiple views and filters

Pros

• All-in-one productivity app
• Perfect for teams
• Very flexible

Cons

• Too complex for personal use
• Free version has limits

Price

Free plan available; paid plans start from ₹400/month.

Comparison Table

How to Choose the Best Calendar App for You

When selecting the best calendar app, ask these questions:

1. Do you need it for personal or professional use?
2. Do you want task management along with calendar?
3. Do you use Google, Microsoft, or Apple ecosystem?
4. Do you need to share events with family or team?
5. Do you prefer free or premium tools?

If you use Google services — go with Google Calendar.
If your company uses Outlook or Microsoft 365 — choose Outlook Calendar.
If you are an iPhone or Mac user — Apple Calendar or Fantastical are great.
If you want to plan with family or group — pick TimeTree.
And if you want advanced features — Any.do or Calendar.com are perfect.

Tips for Using Calendar Apps Effectively

• Add events immediately after you decide a date
• Set reminders 10–30 minutes before every meeting
• Color-code your calendars (work, personal, family)
• Sync across all devices so you don’t miss anything
• Check your calendar every morning to plan your day

Final Thoughts

In 2025, calendar apps have become smarter and more useful. They are no longer just about dates — they help you plan your day, manage time, and stay stress-free.

The best calendar app depends on your needs. For most people, Google Calendar is enough. But if you need more power, try Any.do, Outlook Calendar, or Fantastical.

No matter which one you choose, a good calendar app will help you stay organised and focus on what really matters.